Scientific Summits – 8 & 9 May 2026, Waregem
Dear Sponsor,
Thank you very much for your commitment as a sponsor of Scientific Summits 2026.
We are looking forward to welcoming you on Friday 8 and Saturday 9 May 2026.
Below you will find all practical information to ensure a smooth preparation and on-site presence.
Exhibition space & guidelines
Exhibition space is allocated according to the sponsor package:
- Diamond sponsor: 5 m x 3 m
- Gold sponsor: 4 m x 3 m
- Silver sponsor: 3 m x 2 m
- Bronze sponsor: roll‑up/banner only (no exhibition space)
Maximum height for all structures and visuals: 2.5 metres
⚠️ All constructions must be stable and safely installed.
Build-up and dismantling
Build-up: Thursday 7 May 2026, 14:00 – 18:00
Dismantling: Saturday 9 May 2026, 14:00 – 16:00
! Please strictly respect these time slots for logistical and safety reasons.
Deliveries & materials
Materials may be delivered and installed during the build‑up period on Thursday 7 May between 14:00 and 18:00.
Please clearly label all materials with:
Scientific Summits 2026 – [company name sponsor]
Floor plan & booth allocation
Please find the floor plan including your assigned booth number below. (or click right here to download it)
Please ensure that your set‑up and materials remain within the allocated booth boundaries as indicated on the floor plan.
Stand number
D1= Astellas
D2= J&J
G1= Accord
G2= Ipsen
S1= Astrazeneca
S2=BD
S3= Ferring
S4= MSD
S5= Novartis
S6= Pfizer
S7= Recordati
S8= Bayer
B1= Photocure
B2 = Bristol-Myers Squibb
Logo & company / product video
To ensure correct visibility and integration in the event communication, we kindly ask you to submit the following materials no later than 4 May 2026:
Logo
- High‑resolution logo (preferably vector, or PNG/JPG in high quality)
Company or product video message
Depending on your sponsor package, the maximum duration is:
- Silver sponsor: up to 1 minute
- Gold sponsor: up to 3 minutes
- Diamond sponsor: up to 5 minutes
Videos may include a company or product introduction and will be used during the event breaks according to the agreed sponsor benefits.
Please share via e-mail to admin@scientificsummits.eu
⏰ Deadline: 4 May 2026
Representatives & badges
A limited number of representatives per stand is allowed, depending on the sponsor package.
Please submit the names of all attending representatives and when they are coming, in advance, so badges can be prepared correctly.
Mdeon accreditation
This event has been approved by Mdeon under visa number:
26/V2/13329/010939
Venue
Classic Legends Circle
Stijn Streuvelsstraat 73B, 8790 Waregem, Belgium
Contact
For any questions regarding logistics, exhibition spaces or practical arrangements, please contact:
Logistics & on‑site coordination:
Johan Pauwels
📞 +32 477 97 20 21
Administration & general coordination:
Delphine Saelens
📞 +32 478 40 97 61
Thank you for your continued partnership and support of the Scientific Summits Conference.
We look forward to welcoming you in Waregem!
Kind regards,
The board members of Scientific Summits
Gert, Steven, Lieven, Karel, Filip, Christof, Thomas, Marc